Define Job Description And Job Specification Pdf

define job description and job specification pdf

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Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them. The job description is the brief statement that tells about the general information about the job. In plain English, it is where the nature of the job is described.

4 differences between a job description and a job specification

Posted by Terms compared staff Sep 26, Management. Job description and job specification are two very important tools that are developed as an outcome of job analysis. An important part is played by these tools in the hiring process as they are needed for every position within the organization. The process of recruitment is quite complex, and requires a series of activities. The foremost step in this regard is carrying out a job analysis. Following this, a statement known as the job description is developed to list down the basic requirements of the job. Job description is essentially a document that presents basic information about the job.

The job description should accurately reflect the duties and responsibilities of the position. It is also an important component to maintaining an equitable compensation system and ensuring legal compliance. The document should be revisited and updated in line with the annual performance evaluation cycle. The job description contains sufficient information to describe major responsibilities and essential functions as they exist today. The document should not include every detail of how and what work is performed so that it remains useful even when minor changes occur. Job descriptions can be written as a joint effort between supervisor and employee, but the supervisor must approve.

Job Specification Examples

Members may download one copy of our sample forms and templates for your personal use within your organization. Neither members nor non-members may reproduce such samples in any other way e. A job description is a useful, plain-language tool that explains the tasks, duties, function and responsibilities of a position. It details who performs a specific type of work, how that work is to be completed, and the frequency and the purpose of the work as it relates to the organization's mission and goals. Job descriptions are used for a variety of reasons, such as determining salary levels, conducting performance reviews, clarifying missions, establishing titles and pay grades, and creating reasonable accommodation controls, and as a tool for recruiting. Job descriptions are useful in career planning, offering training exercises and establishing legal requirements for compliance purposes.


The fundamental difference between the two is.


Job Description Vs. Job Specification – Know the Key Differences

While doing the job analysis, there are two main documents that are prepared to help explain the essentials skills and qualifications that the job applicants need to possess to perform the job well. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc.

How to Develop a Job Description

Writing an Effective Job Description

During the job search, you'll come across various postings and listings that describe available openings. Job descriptions are what comes to mind, but job specifications are also commonly used to define what's required for a job. Although related, job descriptions and job specifications are two different documents that describe different aspects of the position. A job specification outlines specific traits a person needs to do the job. Typically, that includes the qualifications, skills and personal traits you need to be successful. Usually, the job specification follows the job description, which describes the job itself and how that job fits within the company.

Job Analysis is a primary tool to collect job-related data. The process results in collecting and recording two data sets including job description and job specification. Any job vacancy can not be filled until and unless HR manager has these two sets of data. It is necessary to define them accurately in order to fit the right person at the right place and at the right time. This helps both employer and employee understand what exactly needs to be delivered and how. Both job description and job specification are essential parts of job analysis information.


LESSON. OBJECTIVES. Identify the relationship between a job analysis, the job description and the job specification. Define and explain competency models.


Job description vs job specification

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