Define Job Description And Job Specification Pdf

define job description and job specification pdf

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Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them. The job description is the brief statement that tells about the general information about the job. In plain English, it is where the nature of the job is described.

4 differences between a job description and a job specification

Posted by Terms compared staff Sep 26, Management. Job description and job specification are two very important tools that are developed as an outcome of job analysis. An important part is played by these tools in the hiring process as they are needed for every position within the organization. The process of recruitment is quite complex, and requires a series of activities. The foremost step in this regard is carrying out a job analysis. Following this, a statement known as the job description is developed to list down the basic requirements of the job. Job description is essentially a document that presents basic information about the job.

The job description should accurately reflect the duties and responsibilities of the position. It is also an important component to maintaining an equitable compensation system and ensuring legal compliance. The document should be revisited and updated in line with the annual performance evaluation cycle. The job description contains sufficient information to describe major responsibilities and essential functions as they exist today. The document should not include every detail of how and what work is performed so that it remains useful even when minor changes occur. Job descriptions can be written as a joint effort between supervisor and employee, but the supervisor must approve.

Job Specification Examples

Members may download one copy of our sample forms and templates for your personal use within your organization. Neither members nor non-members may reproduce such samples in any other way e. A job description is a useful, plain-language tool that explains the tasks, duties, function and responsibilities of a position. It details who performs a specific type of work, how that work is to be completed, and the frequency and the purpose of the work as it relates to the organization's mission and goals. Job descriptions are used for a variety of reasons, such as determining salary levels, conducting performance reviews, clarifying missions, establishing titles and pay grades, and creating reasonable accommodation controls, and as a tool for recruiting. Job descriptions are useful in career planning, offering training exercises and establishing legal requirements for compliance purposes.

The fundamental difference between the two is.

Job Description Vs. Job Specification – Know the Key Differences

While doing the job analysis, there are two main documents that are prepared to help explain the essentials skills and qualifications that the job applicants need to possess to perform the job well. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc.

How to Develop a Job Description

Writing an Effective Job Description

During the job search, you'll come across various postings and listings that describe available openings. Job descriptions are what comes to mind, but job specifications are also commonly used to define what's required for a job. Although related, job descriptions and job specifications are two different documents that describe different aspects of the position. A job specification outlines specific traits a person needs to do the job. Typically, that includes the qualifications, skills and personal traits you need to be successful. Usually, the job specification follows the job description, which describes the job itself and how that job fits within the company.

Job Analysis is a primary tool to collect job-related data. The process results in collecting and recording two data sets including job description and job specification. Any job vacancy can not be filled until and unless HR manager has these two sets of data. It is necessary to define them accurately in order to fit the right person at the right place and at the right time. This helps both employer and employee understand what exactly needs to be delivered and how. Both job description and job specification are essential parts of job analysis information.

LESSON. OBJECTIVES. Identify the relationship between a job analysis, the job description and the job specification. Define and explain competency models.

Job description vs job specification

The critical difference between job description and job specification is that; former is the summary of all the task, role and responsibilities specifying what the company is offering to the candidate. Whereas, the latter is an overview of all the attributes, experience and qualification which the company is looking for in a candidate to pursue the job. Job analysis refers to the identification of the vacant job position and description of the task, duties, role, responsibilities and job title along with related requirements.

This was the first full time hire for WhatsApp in India where the whatsapp has more than million monthly active users. The position has been vacant for long and comes close on the heels of WhatsApp beta testing its payments platform and launch of WhatsApp business app. This is a senior leadership position which requires product experience as well as a track record of success leading partnerships and business development in India. Besides experience of working in startup environments, business development and handling complex deals.

With the help of job analysis, two main documents are prepared namely, job description and job specification. Job Description differs from job specification, in the sense that the former is a statement that explains the essential needs of a job whereas the latter is a statement which states the least qualifications, required in the job holder for the performance of a particular job. These are an integral part of HRM because it is required for every single position of the organisation, whether it is a finance manager, HR manager, production manager, marketing manager or any other job of low echelon.

Difference Between Job Description and Job Specification

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Секунду спустя машина остановилась рядом с. - Мисс Флетчер! - раздался изумленный возглас, и Сьюзан увидела на водительском сиденье электрокара, похожего на те, что разъезжают по полям для гольфа, смутно знакомую фигуру. - Господи Иисусе! - воскликнул водитель.

Он поднял вверх голову, надеясь увидеть Гиральду, но окружившие его со всех сторон стены были так высоки, что ему не удалось увидеть ничего, кроме тоненькой полоски начинающего светлеть неба. Беккер подумал, где может быть человек в очках в тонкой металлической оправе. Ясно, что тот не собирался сдаваться. Скорее всего идет по его следу пешком.

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